Student Lifecycle
Integrated admissions, registration, academic management, assessment and reporting, from application to graduation.
One ERP for the whole university campus.
PSET connects admissions, academic management, facilities, research, finance and student engagement in sixteen integrated modules, so a student record, an invoice and a timetable slot all refer to the same thing.
Implemented and supported locally Integrated with finance and identity
16 modulesAdmissions through to audit, on one database
Profecia productBuilt by Profecia, delivered and supported by us
Integrates outwardGoogle Workspace, mobile money, BigQuery reporting
Local supportLusaka-based engineers, not an overseas ticket queue
Who it is for
Built for institutions where the admin is the bottleneck.
Universities, colleges and training institutes running registration on spreadsheets, finance on a separate system, and timetabling on somebody's laptop.
Universities
Faculties, research administration, alumni and donor relations, and a finance function that has to reconcile all of it. PSET is the only module set here that covers research compliance alongside student billing.
Colleges & training institutes
High intake volume, short cycles, and a registration process that breaks every semester. Admissions, timetabling and student finance are the modules that pay for themselves first.
Multi-campus groups
Where each campus has invented its own process. One database, one chart of accounts, and shuttle, meal and facilities management that finally reconcile at group level.
Modules
Book a demo Sixteen modules. Deploy the ones you need first.
Nobody switches on all sixteen in one go. We usually start with admissions, student finance and timetabling, then add modules by semester.
Student Finance Management
Student billing, payments, account tracking and financial reporting, reconciled against the general ledger.
Infrastructure Management
Facilities, infrastructure, resources and maintenance, so campus operations stop running on email.
Academic Research Management
Research administration, collaboration, reporting and compliance management in one place.
Graduation & Alumni Relations
Graduation workflow, alumni records, career services and the fundraising pipeline that follows.
Student Shuttle Booking
Transport booking for students, with route planning and scheduling that adjusts to the timetable.
Fundraising & Donor Relations
Identify donors, run campaigns and cultivate relationships without a separate CRM licence.
Procurement & Suppliers
Requisition to purchase order, supplier records and approval workflows tied to budget.
Human Capital Management
Faculty and staff records, payroll and performance, on the same system as the finance ledger.
Student Timetable Management
Optimised schedules for students and faculty, aware of room capacity and lecturer availability.
Student Meal Booking
Dining services, meal plans and pre-booking, which is what actually reduces catering waste.
Customer Relationship Management
Enquiry to enrolment, plus service communication across every educational service you offer.
Strategic Planning
Institutional goals, initiatives and progress tracking for organisation and people planning.
Legal Services
Legal compliance, contract records and dispute resolution tracking.
General Finance Management
Institution-level accounting, budgeting and forecasting across faculties and campuses.
Audit & Compliance
Evidence, controls and reporting for compliance with statute and internal standards.
How a rollout runs
Live for one intake cycle before you commit the whole institution.
Campus ERP projects fail when everything switches on at once, in the middle of a semester. We phase around your academic calendar instead.
Map
We walk registration, billing and timetabling as they actually happen, including the workarounds, and map them onto PSET modules.
Migrate
Student records, programme structures, fee schedules and open balances migrate and get reconciled before anyone logs in.
Run one intake
A single intake cycle runs end to end on PSET, with the legacy process still standing, so problems surface while there is a fallback.
Extend
Remaining modules switch on by semester, staff are trained by role, and reporting is wired into whatever the board already reads.
Questions
The things registrars and bursars ask first.
Is PSET a Mphando product?
No. PSET is built by Profecia, whose product it remains. Mphando implements it, integrates it with the rest of your systems, and supports it locally. You can read about the product itself at pset.tech.
How is this different from putting the institution on Odoo?
Odoo is a general business ERP: excellent for finance, inventory and operations, with no concept of a semester, a programme structure or a research grant. PSET is built for education, so admissions, timetabling, academic records and research compliance are native rather than custom modules you pay to maintain. If your institution is mostly a business with students attached, Odoo may still be the right answer, and we will say so.
Do we have to deploy all sixteen modules?
No, and you should not. Most institutions start with student lifecycle, student finance and timetabling, because those three carry the most manual work. The rest switch on semester by semester.
What happens to our existing student data?
It migrates and gets reconciled before go-live: student records, programme structures, fee schedules and open balances. Where the source data is inconsistent, which it usually is, we surface the conflicts as a report for your registry to decide on rather than guessing.
Can it run one intake before we commit?
Yes, and we recommend it. One intake cycle runs end to end on PSET with the legacy process still standing. If it does not hold up, you have lost a cycle of parallel effort rather than an academic year.
See PSET against your own registration process.
Bring the spreadsheet you actually run admissions on. A demo against real institutional data is worth more than a feature list.